Board Management Software automates and enhances the efficiency of daily tasks for boards, including meeting preparation and follow-ups. It also helps with data analysis and document production. It also assists in ensuring that best practices in governance are integrated into the workflow for example, encouraging discussion of health and safety concerns early on the agenda or ensuring the approval of meeting minutes at the next meeting. These software solutions include collaboration and communication tools like video conferencing platforms, as well as calendar management tools. They also include document creation and storage software and the ability to e-sign. Some software is designed for a broad range of industries, while some are focused on specific areas.
When deciding on the most suitable board portal for your business, it’s essential to consider the security measures. Hackers are constantly looking for ways to penetrate your company’s system in order to steal, spy, or take money. Selecting a portal for board meetings that is protected by the highest level of security will help mitigate these threats and reduce risk of a breach.
A good system for managing the board includes features that promote the participation of members and good government for example, an agenda builder which allows attendees to access the relevant documents prior to the meeting, so that they can bring up questions or concerns during the meeting. Other tools, such as a task tracker and survey tools are helpful to improve accountability, group transparency and overall participation both during and outside of them.